All Solutions
Land & Royalty Management
Land departments live in complexity - overlapping ownership structures, multi-state regulations, and coordination across Legal, Accounting, and Operations. Firm App brings order to the chaos with tools designed specifically for how land teams actually work.
Ownership Structure
Well Site #4521
45% Williams Trust
30% Johnson Estate
25% Anderson LLC
Land Department Reality
Land teams don't just manage property - they manage relationships, legal obligations, and an ever-changing web of ownership that generic software can't comprehend.
Complex Ownership Structures
Trusts, estates, LLCs, successor interests - ownership isn't simple, and your software shouldn't pretend it is.
Division Order Management
Generating, tracking, and processing division orders across hundreds of owners requires purpose-built workflows.
Multi-State Compliance
Different states mean different regulations, different forms, and different requirements for the same owner.
Cross-Department Coordination
Land, Accounting, Legal, and Operations all need visibility - without stepping on each other's toes.
Track Complex Ownership Relationships
In land management, "who owns what" is rarely straightforward. One owner may have interests in dozens of wells across multiple states. One well may have hundreds of fractional owners. And behind every account number are contacts - spouses, trustees, attorneys, heirs - each with their own relationship to the interest.
Firm App's data model was built for this complexity. Link contacts to accounts. Link accounts to properties. Track the relationships between them. And maintain a complete history of every change, every document, every interaction.
Owner Account
Owner # 45892
Division Interest 0.0045678
State Texas
linked to
Contacts
Margaret Williams (Primary)
Robert Williams (Spouse)
J. Thompson (Attorney)
Custom Fields for Land Data
Generic CRM fields weren't designed for mineral rights. Firm App lets you track the data that actually matters to your land department.
Property Data
Well site associations
Tract/unit information
Lease references
API numbers
Geographic Data
County and state
Basin/region
Regulatory district
GPS coordinates
Interest Data
Division of interest
Decimal ownership
Net revenue interest
Working interest
Legal Data
Deed book/page
Recording date
Effective date
Title chain reference
Division Order Automation
Division orders are the lifeblood of owner relations - and one of the biggest administrative burdens. Firm App automates the entire cycle while maintaining the audit trail your compliance team requires.
1
Generate
Create division order requests from owner data
2
Send
Deliver to owners via portal or email
3
Track
Monitor signature status in real-time
4
Process
Route signed orders for internal approval
5
Complete
Update records and notify accounting
Signature Dashboard
See at a glance who has signed, who hasn't, and who needs a follow-up
Automated Reminders
System sends follow-ups based on your schedule - no manual tracking
UETA/E-SIGN Compliant
Electronic signatures that meet legal requirements in all 50 states
Geographic Organization
When you operate across multiple states, you need more than just location fields - you need location-aware workflows. Firm App lets you organize everything by geography and route work accordingly.
Assign staff by state or region
State-specific workflow rules
Regional content and forms
Geographic reporting and filtering
Texas Mike S. • 12,450 owners
Oklahoma Sarah T. • 8,230 owners
New Mexico Team A • 3,890 owners
Colorado Team B • 2,145 owners
Cross-Department Coordination
Land changes ripple across your organization. An address change affects Accounting's payment records. An ownership transfer requires Legal review. Firm App connects these departments with workflows that ensure nothing falls through the cracks.
Ticket
Land Verify ownership
Legal Review documents
Accounting Update payments
Data Entry Update records
Address Change Workflow
Land verifies Accounting updates Data Entry completes
Ownership Transfer Workflow
Legal reviews Land approves Accounting sets up
Land Document Management
Land departments live in documents - division orders, lease agreements, title documents, transfer paperwork, correspondence. Firm App provides a complete document management system designed for how land teams actually work.
Division Orders
Lease Agreements
Title Documents
Transfer Documents
Correspondence
E-Signatures
Place signature fields, send for signing, track completion. Full audit trail for compliance.
Version Control
Track document versions, maintain historical records, log every amendment.
Linked to Owners
Every document tied to the owner account. Find anything instantly.
Built for Compliance
Regulatory requirements aren't optional. Firm App maintains the complete audit trail your compliance team needs - who made what change, when, why, and who approved it.
State-specific regulations
Audit trail requirements
Documentation standards
Retention policies
Complete Audit Trail
Address updated by Sarah T. Today, 2:34 PM
Approved by Mike S. (Land Manager) Today, 2:15 PM
Change request submitted Today, 1:48 PM
See How Firm App Streamlines Land Operations
Schedule a personalized demo to see how Firm App handles your land and royalty management workflows.